SETA Grant Management Platform

The OLUMS SETA GRANT MANAGEMENT PORTAL is a comprehensive paper-free online Grant Management and Tracking System to manage

Grant Budgets,
Learner Stipend Claims and Stipend Payments,
Learner Attendance at the Workplace,
Management of Learning Activities,
Monitoring of Learner Supervision and
the automated compilation of Learner Portfolios of Evidence in PDF.

Comprehensive Executive Reports are available in Real-time in downloadable in PDF and Excel Formats. The Portal seamlessly Monitors, Manages and Tracks all Learner activities on a single platform.

I. AUDIT TRAIL SETA GRANT BUDGETS

The Audit Trail of the SETA Grant Funds can be Monitored in Real Time and includes:
• Actual and Projected Expenditure,
• The Cash Flow,
• Approved Monthly Stipend Payment Schedule of all Learners
• Detailed Total Stipend Payment Schedule paid to Learners

II. LEARNER MANAGEMENT AUDIT TRAILS

The following Learner Management activities are Monitored in Real Time:

• Learner Appointments
• Supervisor Mentoring and Feedback,
• Learner Progress Reports
• Integrating GPS Tracking Technology

• Online Learner Leave Applications and Approvals to manage Sick Leave, Annual Leave,
Unpaid Leave and Special Leave
• Monthly Online Stipend Claims and Approvals

III. LEARNER PORTFOLIOS OF EVIDENCE

Learner Portfolio of Evidence is compiled in PDF format from data gathered by the system including the Weekly Progress Reports submitted by the Learners.

IV. MONTHLY ONLINE SUPERVISOR AND LEARNER FEEDBACK SURVEY

Supervisors and Learners complete a Monthly Online Survey which are presented to SETA Managers and Administrators as a Monthly Executive Report for their Attention and/or Action.
The Supervisor’s survey rubric is based on the Learner’s month-to-month performance whilst the Learner’s survey rubric focuses on the quality and standard of training from the Learner’s
perspective.

V. IMPACT STUDIES RESEARCH

The Portal Research Module processes qualitative and quantitative data within targeted groups such as, groups of Learners and Supervisors associated with Specific Grants, Specific SETAs, Specific Time Periods, etc. The research questionnaires are despatched and responded to, online. Learners, Supervisors and Employers can respond to the research questionnaires via the Seta Portal Mobile Apps and Online Web Links.